Some communities use a voting system that does not comply with the horizontal Property Law. I refer in this article to the secret voting system.
In these communities in which some owners do not want to make public their votes as a way to avoid problems with other neighbours they use this illegal way of voting secretly.
This kind of vote does not properly exist because the vote should be exercised in a General Assembly and not with an email. In fact, the horizontal property law thinks that before taking any agreement there should be a debate to finally decide what to do, so it would not be acceptable any vote taken in advance or out of the meeting.
In the second case, it is quite common to see communities with a secret vote, so the owners will wright their votes in a paper that will be seen by the administrator, and he will just say if the proposal has been approved, but he will not say who has vote in favour or against.
It is perfectly understandable that some of the agreements that need to be taken are quite embarrassing and most people just want to live in peace and harmony with the rest of the neighbours. V.g. The community needs to approve taking legal actions against some particular owner; The community does not want to approve a work that an owner is proposing for approval, etc. Even to name a president or other member of the comity could be a problem when there are several candidates and the owners do not want to become enemy of the ones that are not their favourites.
According to law, it is compulsory to reflect in the minutes book the owners who has voted in favour or against any agreement approved, in addition to their coefficients as a way to prove that the agreement has legally passed. The clause 19.2, f) of the Horizontal Property Law is quite clear about it and all the court resolutions are declaring that this is compulsory, and it would be null and void any agreement in which it is not said the vote in favour and against, as it is established in the minutes book the coefficient of every owner.
What it is normally do is to mention the total in favour and again with the total coefficients, without specifying the individual votes.
It is necessary to mention that this Law is compulsory, so no matter if the committee of the community has decided something different but should an owner in the meeting want to make the voting public, there is no legal possibility to do something different. Every owner has the legal possibility to know who has voted in favour or against and to know if the double majority of owners and coefficients has been reached.
If all the owners agree in the meeting with the secret voting, there will be no problem because nobody can go to court to contest something that has been done with this consent. Otherwise, the agreement could be considered null and void in a court procedure if the owners in disagreement take this step.